Cloud-Hosted Course, Exam Scheduling, and Room Booking Platform
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue Date of RFP: June 5th, 2026
Deadline for Questions: June 17th, 2026
Deadline for Issuing Addenda: June 19th, 2026
Submission Deadline: June 26th, 2026
Anticipated Execution of Agreement: July 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Keyano College
DESCRIPTION
The client is seeking a vendor to provide a cloud-hosted platform that handles course scheduling, centralized exam scheduling, and institutional ad hoc room bookings for both credit and non-credit courses. The solution should enable efficient management of scheduling rules, room and resource data, conflict checking, optimization, approvals, and comprehensive reporting. Integration with Anthology Student SIS, two-way connection with Microsoft Outlook and Exchange, along with robust APIs for data exchange and synchronization (real-time or scheduled) are required.
The platform must accommodate on-time room reservations outside the regular academic timetable and exam schedule, catering to internal staff bookings, external rentals, departmental events, and cross-referencing between booking owners. The vendor will provide the necessary software, implementation services, and ongoing support to ensure smooth operation. Security features including access controls, authentication, encryption, and audit logging are mandatory in a cloud-based or SaaS hosting environment. The goal is to decrease manual scheduling effort, improve schedule and exam accessibility for students, streamline approvals, and enhance reporting on utilization, conflicts, and activity. The contract will span two years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 26, 2026. Questions must be submitted by June 17, 2026.
- Who issued this RFP?
- It was issued by Keyano College. The work is located in Fort Mcmurray, Alberta, Canada.
- Who is a good fit for this opportunity?
- Experience delivering cloud-based scheduling and booking platforms for higher education
- Proven capacity for SIS and Microsoft Outlook/Exchange integration
- Capability to provide software, implementation, and ongoing support services
- Expertise in SaaS security and access management
- Track record with institutional or multi-department scheduling solutions
Analysis generated by Settle AI from the source RFP.
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