Cloud-Based Integrated Library System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Questions due by June 30th, 2026.
Answers summary posted by July 14th, 2026.
Proposals due by August 4th, 2026.
Contract term anticipated to begin October 1st, 2026, and end September 30th, 2031.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
New York State Education Department
DESCRIPTION
The library is seeking proposals for a cloud-based Integrated Library System (ILS). The desired solution should provide a robust, user-friendly interface that helps library staff deliver efficient and effective services to patrons. While the library's collection primarily includes print and digital formats, the system must also support a variety of other formats such as microforms, scores, archival collections, and visual materials.
The ILS must be hosted either by the vendor or a cloud-based service provider and support features such as the ability for staff to suppress bibliographic and item records from public view. Integration capabilities are essential, including compatibility with the library’s existing authentication tools for remote database access, EZproxy, and its computer reservation management system, Envisionware. Additional requirements include support for barcode readers and robust reporting features with default and customizable reports exportable to HTML and Excel. Patron record management—creation, editing, and deletion—must also be included.
The contract period for the selected solution will be five years. Vendors must submit all questions regarding the RFP by July 14, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due August 4, 2026. Questions must be submitted by June 30, 2026.
- Who issued this RFP?
- It was issued by New York State Education Department. The work is located in Albany, New York, United States.
- Who is a good fit for this opportunity?
- Experienced provider of cloud-based integrated library systems
- Demonstrated integration experience with EZproxy and Envisionware
- Ability to support a range of media formats in library collections
- Proven track record with academic or public library clients
Analysis generated by Settle AI from the source RFP.
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