When is the submission deadline?

Submissions are due August 25, 2026. Questions must be submitted by August 17, 2026.

It was issued by Michigan Works! Association. The work is located in Lansing, Michigan, United States.

Who is a good fit for this opportunity?

Conference venue or event services provider with board retreat experience. Hotel, conference center, or hospitality firm with on-site meeting and catering capabilities. Ability to accommodate 30–35 attendees with flexible room setups. In-house audiovisual support including handheld and lavalier microphones. Conveniently located in Michigan with adequate accessible parking. Experience serving government or public sector clients.

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Board Retreat Services

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Overview

Hospitality, Food Service & Travel

Lansing, Michigan, United StatesPosted: July 28, 2026Deadline: August 25, 2026

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SUMMARY

A Michigan government authority is soliciting vendors to provide venue and hospitality services for a board retreat for 30 to 35 attendees. Scope includes meeting rooms, meals, microphones, and accessible parking.

KEY REQUIREMENTS

Must provide meeting space for 30-35 people with hollow square and round table configurations
Must provide 30-35 sleeping rooms for July 25, 2029
Must provide AV equipment including podium, microphones, and screen
Must provide high-speed internet access in meeting spaces
Must be in full compliance with the Americans with Disabilities Act of 1990 (ADA) and the Michigan Handicapper’s Civil Rights Act (MHCRA)
Must have adequate and easily accessible parking for attendees
Must be located within a 10-minute drive of a local site of interest that can accommodate 30 people
Must submit proposal in PDF format
Must sign and return all contracts within 10 days of receipt

TIMELINE

Inquiries accepted through August 17th, 2026.

Inquiries and responses posted by August 20th, 2026.

Proposals due by August 25th, 2026.

Notification of award within six weeks of submission.

QUESTION DEADLINE

August 17, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Michigan Works! Association

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A government authority in Michigan is seeking a vendor to provide board retreat services for an upcoming event. The engagement includes meeting space, meal service, audiovisual support, and parking accommodations for approximately 30 to 35 attendees.

Required accommodations include one meeting room arranged in a hollow square setup for 30 to 35 people on Thursday, as well as one additional meeting room configured with rounds of six for meals on Wednesday and Thursday. The vendor must also provide one breakfast and one lunch for the group, with lunch offered either as plated service or buffet.

Additional requirements include handheld and lavalier microphones and adequate, easily accessible parking for attendees. Participants will be responsible for their own reservations and room charges. Questions related to the solicitation must be submitted by August 17, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 25, 2026. Questions must be submitted by August 17, 2026.
Who issued this RFP?: It was issued by Michigan Works! Association. The work is located in Lansing, Michigan, United States.
Who is a good fit for this opportunity?: Conference venue or event services provider with board retreat experience
Hotel, conference center, or hospitality firm with on-site meeting and catering capabilities
Ability to accommodate 30–35 attendees with flexible room setups
In-house audiovisual support including handheld and lavalier microphones
Conveniently located in Michigan with adequate accessible parking
Experience serving government or public sector clients

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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