When is the submission deadline?

Submissions are due September 18, 2026. Questions must be submitted by September 18, 2026.

It was issued by Maryland State Board Of Elections. The work is located in Annapolis, Maryland, United States.

Who is a good fit for this opportunity?

Commercial printing and mailing company experienced in election materials. Demonstrated capability to produce secure, high-volume ballot packets and envelopes. Experience with variable-size, double-sided, multi-page ballot printing. Familiarity with military, overseas, and domestic election mail requirements. Strong quality-control processes for test decks and election production.

Ballot Packet Printing and Mailing Services (Due September 18, 2026)

Overview

Events, Printing & Promotional Goods

Annapolis, Maryland, United StatesPosted: August 20, 2026Deadline: September 18, 2026

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SUMMARY

A government authority in Annapolis seeks a qualified vendor for ballot printing, test deck production, envelope printing, packet inserts, and mailing services. Ballots may be multi-page and printed in several sizes, with specialized envelopes required for military, overseas, and domestic voters.

KEY REQUIREMENTS

Must be able to print, insert, and mail ballot packets for primary and general elections.
Must provide at least two test decks per jurisdiction before ballot printing starts.
Must provide a web-based system for election officials to track ballot packets in transit.
Must submit a mailing plan, security plan, and quality assurance plan with the proposal.
Must obtain written confirmation from a USPS mail design analyst that envelopes meet specifications.
Must maintain a 99% accuracy rate for ballot packets mailed.
Must be able to handle over 4,800 unique ballot styles for primary elections and nearly 2,000 for general elections.
Must provide bilingual election materials for Montgomery and Prince George’s counties.
Must have the capacity to mail or ship ballot packets within 48 hours of receiving incremental data exports.

CONTRACT DURATION

60 months

TIMELINE

Ballot artwork available approximately 60 days before an election.

First mailing of military and overseas ballot packets at least 45 days before each election.

First mailing of domestic ballot packets 43 days before each election.

Final incremental data file provided on or about 10 days before the election.

QUESTION DEADLINE

September 18, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Maryland State Board Of Elections

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DESCRIPTION

A government authority in Annapolis, Maryland is seeking a vendor to provide ballot packet printing and mailing services. The required services include printing ballots, test decks, envelopes, and other packet inserts.

Ballots will be printed double-sided and may consist of multiple pages in 11-inch, 14-inch, or 17-inch sizes. The vendor must provide at least two pre-marked test decks per jurisdiction before ballot production begins so the accuracy of the voting system can be verified.

Each ballot packet will include an outgoing envelope and a return envelope. Return envelopes must support both military and overseas voters and domestic civilian voters. The scope also includes envelope printing and printing of inserts other than ballots.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 18, 2026. Questions must be submitted by September 18, 2026.
Who issued this RFP?: It was issued by Maryland State Board Of Elections. The work is located in Annapolis, Maryland, United States.
Who is a good fit for this opportunity?: Commercial printing and mailing company experienced in election materials
Demonstrated capability to produce secure, high-volume ballot packets and envelopes
Experience with variable-size, double-sided, multi-page ballot printing
Familiarity with military, overseas, and domestic election mail requirements
Strong quality-control processes for test decks and election production

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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