When is the submission deadline?

Submissions are due July 10, 2026. Questions must be submitted by July 6, 2026.

It was issued by City Of Urbana. The work is located in Urbana, Illinois, United States.

Who is a good fit for this opportunity?

Experience designing and installing automated material handling systems. Expertise in RFID integration and modular system configurations. Proven track record in government or library automation projects. Capability to provide comprehensive training and ongoing support services. Presence or service capability in Illinois or the Midwest region.

Automated Material Handling System (Due July 10, 2026)

Overview

Education, Training & Libraries

Urbana, Illinois, United StatesPosted: June 16th, 2026Deadline: July 10th, 2026

Fit Score

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SUMMARY

The government authority in Urbana, Illinois seeks a vendor for a modular, RFID-enabled automated material handling system with installation, training, and ongoing support.

KEY REQUIREMENTS

Must provide an automated material handling solution including hardware and software
Must provide at least a five-year extended warranty for hardware and software
Must provide financing options spread over a five-year period
Must provide three applicable references from the last five years
Must maintain specified insurance coverages including commercial general liability, workers' compensation, automobile liability, and cyber liability
Must submit a proposal security check or bond equal to 5% of the total proposal value
Must comply with the Prevailing Wage Act
Must comply with all applicable federal, state, and municipal laws including nondiscrimination and equal opportunity requirements

CONTRACT DURATION

60 months

TIMELINE

Project Publish Date: June 15th, 2026

Question Submission Deadline: July 6th, 2026

Proposal Submission Deadline: July 10th, 2026

QUESTION DEADLINE

July 6th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Urbana

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Urbana, Illinois is seeking a vendor to provide and install a new Automated Materials Handling (AMH) system. This initiative includes supplying a high-speed sorter capable of sorting materials by format and destination and utilizing RFID technology. The system should be modular, allowing for future reconfiguration, and include a conveyor capable of transporting all material types. The solution must support multiple bins or totes, convenient switching between different sorting profiles, and both patron- and staff-facing induction points.

In addition to installation, the selected vendor will provide comprehensive training and ongoing support services, covering break-fix repairs, software updates, and regular maintenance. The intent is to improve circulation workflow efficiency, streamline operations, and ensure long-term system reliability.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 10, 2026. Questions must be submitted by July 6, 2026.
Who issued this RFP?: It was issued by City Of Urbana. The work is located in Urbana, Illinois, United States.
Who is a good fit for this opportunity?: Experience designing and installing automated material handling systems
Expertise in RFID integration and modular system configurations
Proven track record in government or library automation projects
Capability to provide comprehensive training and ongoing support services
Presence or service capability in Illinois or the Midwest region

Analysis generated by Settle AI from the source RFP.

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