Association Management Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Issued: June 3rd, 2026
Requests for Clarifications/Questions Due: August 5th, 2026
Response to Clarifications/Questions Provided: August 14th, 2026
Proposals Due: August 30th, 2026
Interviews: Early October, 2026
Contract Award/Effective Date: November 1st, 2026
Mobilization and Transition: April 1st, 2027
Service Date: July 1st, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
American Coaster Enthusiasts Worldwide, Inc.
DESCRIPTION
A government authority located in Texas is seeking a vendor to provide association management services, including membership support, event registration administration, and financial management.
Membership responsibilities include processing mailed and online applications and renewals within ten business days, handling credit card, check, and money order payments, managing automated renewal notices, and coordinating database updates with the website through files or an API in a mutually agreed format.
Event registration services include creating and maintaining an online registration and payment page, reviewing registrations for completeness and accurate payment, processing credit card and PayPal transactions, occasionally accepting registrations by phone, supporting complimentary and discounted registrations, and providing daily monitoring of event preregistration. Financial responsibilities include processing payments for memberships, events, donations, auction proceeds, and publication orders; maintaining accrual-basis financial statements; providing monthly financial reports to the treasurer and president; and delivering post-event registration accounting for national and international events.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 30, 2026. Questions must be submitted by August 5, 2026.
- Who issued this RFP?
- It was issued by American Coaster Enthusiasts Worldwide, Inc.. The work is located in Plainview, Texas, United States; Quakertown, Pennsylvania, United States; Hatfield, Pennsylvania, United States.
- Who is a good fit for this opportunity?
- Association management firms with experience supporting membership-based organizations
- Providers skilled in online membership and event registration systems
- Companies experienced with payment processing, accounting, and accrual-basis financial reporting
- Teams capable of integrating association databases with websites through files or APIs
- Firms able to provide responsive administrative support for national and international events
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.