Administrative and Outreach Support Assistant Services

This RFP seeks a vendor to provide administrative and outreach support assistant services. The contractor will be responsible for supporting stakeholder engagement, coordinating meetings, managing outreach and educational activities, planning events, administering documentation, and fostering cross-community collaboration.

Specific tasks include facilitating communication and coordination among team members, stakeholders, and community partners, maintaining calendars and distribution lists, and assisting in the development and distribution of outreach, public relations, and social media materials. The scope also comprises maintaining participation and attendance records, supporting surveys and data reporting processes, as well as creating presentations and support materials.

Event coordination duties cover logistical arrangements, communications with vendors and partners, preparation of event resources, and support for event promotion, execution, and follow-up. Administrative functions involve managing billing, invoice tracking, purchase documentation, and overall recordkeeping. The ideal contractor will demonstrate strong organizational, communication, and technical skills, experience with meeting and event coordination, and proficiency in Microsoft Office, Google Workspace, Zoom, and virtual meeting platforms.