Workers’ Compensation Third Party Administrator Service

Overview

Financial, Legal, HR & Staffing

Colorado, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

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SUMMARY

The District seeks a third party administrator to manage workers’ compensation claims with high transparency and comprehensive reporting, including statutory filings and trend analysis.

KEY REQUIREMENTS

Must provide comprehensive workers' compensation administrative services
Must have experience with Colorado workers' compensation regulations
Must provide at least four current Colorado account references
Must provide three references specifically for Colorado K-12 districts
Must confirm successful FROI/SROI testing in 3.1 format with Verisk
Must comply with State of Colorado Policy on Digital Accessibility Standards (HB 21-1110)
Must perform criminal record checks on all employees working on District property
Must sign the Certification Regarding Debarment and Suspension
Must maintain commercial general liability insurance of at least $2,000,000 per occurrence/$4,000,000 aggregate

BUDGET

Estimate

$50,000 – $250,000

TIMELINE

RFP published: April 3rd, 2026

Online question deadline: April 17th, 2026

Proposal submission deadline: April 30th, 2026

Evaluation of proposals & supplier shortlist: May 1st, 2026 – May 15th, 2026

Interviews with selected suppliers: May 18th, 2026 – May 22nd, 2026

Awarding of contract: May 29th, 2026

QUESTION DEADLINE

April 17th, 2026

Issuing Agency

Douglas County School District Re-1

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DESCRIPTION

The District is seeking a qualified vendor to provide workers’ compensation third party administrator services. The selected firm will manage a comprehensive range of workers’ compensation administration, with a focus on a Total Cost of Risk philosophy and high-transparency reporting. Key responsibilities include reviewing and processing workers’ compensation claims, conducting investigations in consultation with District staff, and maintaining thorough documentation of all cases.

The administrator will be required to admit or deny claims according to statutory guidelines and medical analyses, subject to prior District approval. The firm must pay disability benefits promptly, ensuring medical verification of eligibility, and handle medical reports and payments in compliance with relevant statutes. Monitoring of medical treatment for both appropriateness and cost-effectiveness is expected, along with the management of all statutory filings such as forms WCI, WC2, WC4, WC12, and WC115.

Transparency in fee structures is essential, covering monthly or annual charges, per-claim rates, special project costs, and file conversion fees. Monthly performance and experience reports with trend analysis, annual benchmarking, and data for experience modification calculations must be provided. Additionally, real-time online access for District staff to claims information and adjuster notes is required, as well as investigating and pursuing subrogation opportunities where applicable.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.