Workers' Compensation Insurance and Claims Management Service

Request for workers' compensation insurance and claims management services in Oregon for a one-year period.

Submit one electronic copy of the proposal.
Email subject line must be "RFP 25-26/02 WORKERS' COMPENSATION INSURANCE AND CLAIMS MANAGEMENT".
Proposals must be received by April 17, 2026, 2:00 pm PST.
Proposals must remain valid for 120 days from the due date.
Acknowledge receipt of all addenda by printing, signing, and including with the proposal.
Provide at least three references from comparable public entities.
Include Proposal Submittal Form, Certification of Non-Discrimination and Residence, Signature Page Certification sheet, and Signed Addenda.
Proposer must be a responsible firm capable of performing contract requirements.
Proposer must comply with all applicable Federal, State, and Local laws and ordinances, including labor, safety, and civil rights acts.
Proposer must procure and maintain specified insurance (Workers' Compensation, Comprehensive Automobile Liability, Commercial General Liability, Professional Liability).
Certificates of insurance must be filed with the District before work commencement, naming the District as additionally insured on auto and liability policies.
Proposer must provide 30-day notice of insurance cancellation if non-renewal occurs.
Proposer must indemnify and hold harmless the District.
Contractor's employees must produce satisfactory personal identification and display a name tag, badge, or company uniform.
All staff with unsupervised student contact require background checks.
Proposer must provide a valid tax identification number (W9 form).
Proposer must not discriminate based on protected characteristics.
Proposer must identify if they are a "Resident Proposer".
Proposer must use recycled, recyclable, and sustainable products where feasible.
Confidential information must be clearly marked and segregated.
Proposer must provide Workers' Compensation Insurance and Claims Management services.
Proposer must assist in identifying risks and implementing claims control strategies.
Proposer must review claims management procedures and make recommendations.
Proposer must provide quarterly comprehensive claims reviews.
Proposer must coordinate employee safety and ergonomic assessment services.
Proposer must provide liaison and advocacy services between the District, SAIF Corporation, and Oregon OSHA.
Proposer must review and suggest contract language for Workers' Compensation coverage.

$1,500,000 – $5,000,000

Issue Request for Proposals: March 20, 2026

Proposer's written questions and requests due: April 3, 2026

Responses to questions, addendum issued, if appropriate: April 10, 2026

Proposals DUE: April 17, 2026, 2:00 pm PST

Evaluations: April 20-24, 2026

Interviews, if needed: April 27-30, 2026

Notice of Intent to Award: May 5, 2026

Present to Board for Approval: May 11, 2026

Contracts signed by: May 18, 2026

Springfield School District 19

Organization overview and procurement intelligence available on paid plans.

The client is seeking a vendor to provide workers' compensation insurance along with comprehensive claims management services. The contract is planned for a one-year period, during which the selected provider will ensure business continuity and adherence to regulatory requirements related to workplace injury claims.

Additional details about the scope, requirements, and evaluation criteria are not available, as the main RFP document is not provided.

Workers' Compensation Insurance and Claims Management Service

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