Web-Based Purchasing Card Program Solution

Overview

Financial, Legal, HR & Staffing

Brooksville, Florida, United StatesPosted 21 days agoDeadline: May 14th, 2026

Fit Score

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SUMMARY

Seeking a vendor for a secure, web-based purchasing card program solution with advanced features, robust reporting, ERP integration, and strong rebate incentives for a five-year contract.

KEY REQUIREMENTS

BUDGET

Verified

$5,100,000

CONTRACT DURATION

60 months

TIMELINE

RFP Published Date: April 16th, 2026

Deadline for Proposer’s Questions: April 30th, 2026

RFP Due Date and Time: May 14th, 2026

Evaluation of Proposals for Responsiveness: May 15th-20th, 2026

Evaluation of Proposals by Committee: May 21st-28th, 2026

Evaluation Committee Meeting: June 1st, 2026

Proposer’s Presentation/Interview with Committee: June 4th, 2026

Posting of Notice of Intent to Award: June 5th, 2026

School Board Award Date: June 23rd, 2026

QUESTION DEADLINE

April 30th, 2026

Issuing Agency

Hernando County School District

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DESCRIPTION

The district seeks a vendor to provide a web-based purchasing card program solution designed to streamline and optimize purchasing processes. The solution should offer advanced account management services, innovative technology, and strong rebate incentives based on usage, maximizing both efficiency and rebate potential. Features required include robust controls, detailed standard and customizable reporting in various formats (Excel, PDF, CSV), and seamless integration with the District's ERP System (Skyward).

Security is critical, with the platform needing to include comprehensive fraud protection, alerts, and prevention tools, as well as quick turnaround for temporary lifting of card restrictions, emergency purchases, and card blocks. The interface must be user-friendly and provide robust administrative tools for real-time account, card, and transaction management. Additionally, vendors should be able to deliver exceptional 24/7 customer service and support and support a 30-day billing cycle. The contract will be for a five-year term. All vendor questions must be submitted by April 30, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.