Web-Based Electronic Content Management System

A government agency in New York is seeking a qualified vendor to provide a secure, web-based electronic content management system (ECM) for a five-year contract. The selected solution must support the continuity of the agency's current records system, specifically leveraging an Image Silo Enterprise Content Management platform or similar.

The ECM system is required to incorporate robust security measures, including comprehensive data encryption, identity management features, and a disaster recovery plan. Advanced search capabilities are also essential, with support for full-text search and metadata filtering to facilitate efficient retrieval of records.

Additional requirements include automated retention scheduling, secure disposal of records to ensure regulatory compliance, and adherence to application security best practices. The system must feature strong authentication, authorization, and access controls such as username and complex password policies, password lockout and expiration, and multi-factor authentication for public web access. To protect against malicious software, the environment must employ antivirus, anti-spyware, anti-spam, and anti-rootkit solutions.

Interested vendors should note that all questions regarding the opportunity must be submitted by December 18, 2025. The contract will span five years, with an emphasis on advanced security, compliance, and streamlined records management.