Web-Based Data Management System and Student Competency Portfolio Services

RFQ Release: February 17, 2026

Vendor Questions Due: February 24, 2026

Question Responses (Tentative): March 3, 2026

RFQ Due: March 10, 2026

Phase 1 completion: May 31, 2026

Phase 2 completion: August 31, 2026

Phase 3 completion: December 31, 2026

One year of support and maintenance follows Phase 3 completion, ending December 31, 2027.

The State of Wyoming is seeking a vendor to provide a web-based data management system and student competency portfolio services. The required solution must function as a Software as a Service (SaaS) platform, accessible through modern web browsers without the need for local software installation. The system should offer robust back-office capabilities for program directors and site coordinators, including management of federal 21APR data, daily attendance, staff time and effort tracking, and program quality assessments.

In addition, the platform must include a comprehensive student-facing module that enables students to plan, track, and review experiential learning projects aligned with afterschool activities and graduate profile competencies. The system must support secure, age-appropriate student logins, allow site staff to log student attendance on various device types, and generate export files formatted for federal batch uploads. The solution should also provide tools to report student participation by activity type and time period, track hours spent in specific competencies, and create exportable graduate profile resumes. Staff work hours and funding sources tracking for generating federal time and effort logs is also required. The contract is intended for a three-year term.