Voting Machines, E-Poll Books, Printers, and Election Equipment Moving Services

Overview

Transportation, Fleet & Logistics

White Plains, New York, United StatesPosted 27 days agoDeadline: April 29th, 2026

Fit Score

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SUMMARY

Seeking a provider for secure moving services of voting machines, e-poll books, printers, and associated equipment to and from polling places in White Plains, New York, covering all election types.

KEY REQUIREMENTS

Must have a minimum of three years of experience as a moving contractor
Must own or lease at least two trucks and demonstrate the capability to rent at least two additional trucks per zone
Must provide a list of references of at least three firms or government agencies
Must possess all applicable licenses and permits, including DOT and ICC
Must attend the mandatory pre-bid conference on April 21st, 2026
Must furnish performance security in the form of a certified check for two percent of the total lump sum bid
Must obtain cargo insurance in the amount of $150,000
Must not subcontract more than forty-nine percent of the work

BUDGET

Estimate

$78,750

CONTRACT DURATION

7 months

TIMELINE

Advertising: April 10th, 2026

Pre-bid Mandatory Conference: April 21st, 2026

Bid Opening Date: April 29th, 2026

Contract Term: June 1st, 2026 to December 31st, 2026

QUESTION DEADLINE

April 21st, 2026

Issuing Agency

Westchester County Board Of Elections

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DESCRIPTION

The government authority in White Plains, New York is seeking a vendor to provide comprehensive moving services for voting machines, e-poll books, printers, cabinets, and related equipment for primary, special, early, and general elections. The moving services include the secure delivery and pickup of Electrical Voting Machines, Image Cast Evolution (ICE) Voting Machines, e-poll books, cabinets, privacy booths, supply bags, and other miscellaneous items such as PPE, peripheral markers, extension cords, and surge suppressors.

Deliveries are required to be made to each polling place within designated zones, including early election polling places, with equipment delivered ten days prior to elections and returned thereafter. The vendor will be responsible for equipment pick-up at the agency warehouse in the week prior to Election Day and for ensuring reliable transport to all polling location sites. The contract term is for one year. Interested parties should note the deadline for questions is April 10, 2026, with a pre-bid meeting scheduled for April 21, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.