Virtualization Infrastructure and Backup Solution

Overview

IT Support, Hardware & Networking

Dayton, Ohio, United StatesPosted 2 months agoDeadline: April 3rd, 2026

Fit Score

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SUMMARY

Seeking vendors to design, implement, and support a virtualization infrastructure with integrated backup and disaster recovery solutions in Ohio.

KEY REQUIREMENTS

Participate in a mandatory virtual pre-RFP conference.
Formally request current environment documentation prior to submitting a proposal.
Proposals must be based on the environment information provided by the Dayton Metro Library and identify any additional assumptions made.
Clearly identify licensing model and 5-year cost.
Proposals must include: Executive summary, Architecture diagram, Hardware specifications, Hypervisor licensing breakdown, Backup architecture design, Off-site storage design, Implementation timeline, Training and documentation plan, 5-year total cost of ownership, Assumptions and exclusions.
Provide a project plan, migration methodology, testing and validation plan, knowledge transfer session, and as-built documentation.
Itemize pricing for hardware, hypervisor licensing, backup licensing, off-site storage, professional services, annual support/maintenance, and optional components.
Lump-sum pricing without breakdown may be rejected.

BUDGET

Estimate

$100,000 – $500,000

TIMELINE

RFP Issued: March 4th, 2026

Mandatory Pre-RFP Conference window: March 4th-March 13th, 2026

Questions Due: March 20th, 2026

Proposal Due: April 3rd, 2026

Award Notification: April 10th, 2026

QUESTION DEADLINE

March 20th, 2026

Issuing Agency

Dayton Metro Library

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

This RFP solicits vendors to provide a comprehensive virtualization infrastructure and backup solution for an organization in Ohio. Responsibilities include the design, procurement, implementation, and installation of virtualization host servers utilizing an enterprise hypervisor platform, and shared or hyperconverged storage as applicable.

The virtualization infrastructure must consist of enterprise-grade physical host servers with redundant power, integration into the existing network, and sufficient CPU and RAM to support current workloads and allow for future growth. The configuration should ensure high availability and offer centralized hypervisor management. Storage solutions must be all-flash or hybrid, feature encryption at rest, be scalable, and deliver performance suitable for virtualized workloads. Usable storage capacity, not just raw capacity, must be clearly defined.

Backup and disaster recovery services are required, including image-based VM backups, application-aware and incremental backups, Microsoft 365 backup support, and immutable backup storage. Off-site requirements include maintaining a secondary backup copy in a separate physical or cloud location, air-gapped or immutable storage, disaster recovery testing capabilities, and transparency around cloud storage and egress costs. All questions must be submitted by March 20, 2026, and a mandatory pre-bid meeting is scheduled for March 13, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.