Vendor Management System

A vendor is sought to provide and implement a secure and efficient vendor management system to support Accounts Payable operations for the County. The proposed system must offer robust capabilities for vendor onboarding, verification, compliance monitoring, and electronic payment processing. Security features are mandatory, including multi-factor authentication to protect vendor information and indemnification against fraudulent payments.

The vendor onboarding module should enable electronic registration for new vendors and secure updates for existing vendors, complete with integrated document management to store forms such as W-9s and Certificates of Insurance. The system must support configurable document requirements and feature automated integration or data transfer with the County’s ERP system. Vendor verification must validate legal details and banking information to prevent fraud and ensure payment accuracy.

Compliance services should include ongoing checks to confirm vendors’ good standing, with automatic notifications of compliance changes. Payment processing services must use secure automated methods and include indemnification against unauthorized or fraudulent transactions. All questions regarding this RFP must be submitted by March 9, 2026.