Vehicle Onboard Route Management System

Overview

Transportation, Fleet & Logistics

Tacoma, Washington, United StatesPosted 10 days agoDeadline: June 2nd, 2026

Fit Score

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SUMMARY

The agency requests a vehicle onboard route management system with integrated AVL/GPS tracking, video evidence capture, and dispatch functions for waste collection operations.

KEY REQUIREMENTS

Must demonstrate a minimum of one year providing Route Management System telematics and customer analytics solutions in a production environment
Must meet the minimum system requirements as outlined in the technical specification located in Appendix A
Respondent must be legally authorized to conduct business in the State of Washington
Respondent shall remain the single point of contact, regardless of any subcontractors or strategic partners utilized
Must have the organizational capacity to support implementation, training and deployment for a fleet of approximately 100 vehicles
Must have the staffing and financial resources to meet timelines as outlined in the specification, including a dedicated project manager for the duration of the deployment
Must support role-based user access controls and system audit logging

BUDGET

Verified

$1,500,000

CONTRACT DURATION

36 months

TIMELINE

Publish and issue RFP: April 27th, 2026

Pre-Submittal Questions: May 11th, 2026

Response to Questions: May 15th, 2026

Submittal Due Date: June 2nd, 2026

Submittal Evaluated: June 19th, 2026

Demos/Interviews/Oral Presentations: July 10th, 2026

Award Recommendation: July 17th, 2026

City Council Approval: September 22nd, 2026

QUESTION DEADLINE

May 11th, 2026

Issuing Agency

City Of Tacoma

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The agency is seeking a vendor to provide a vehicle onboard route management system (RMS) designed to support waste collection operations. The system must seamlessly integrate with the agency’s current software applications and enterprise systems to ensure comprehensive data exchange and operational continuity.

Key requirements include automated service verification at the route, driver, and vehicle levels to enable accurate tracking and increased transparency. The RMS must record and store onboard video and photographic evidence, as well as vehicle breadcrumb data and GPS location history for full operational analysis and auditing. Real-time AVL and GPS tracking are required to ensure precise monitoring of vehicle locations and activities.

The solution must offer robust dispatch functions, allowing assignment of collection areas, routes, vehicles, and drivers, and manage service schedule adjustments such as holiday shifts or seasonal changes. Scalable onboard and cloud-based storage for video, photographic, and collection data is essential. The web-based user interface must be secure, browser-accessible, and support mapping technologies for route visualization, GIS integration, and vehicle navigation. The system should utilize a secure data hosting model, whether cloud or hosted infrastructure, and the contract will span three years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.