Utility Users Tax Management Services

Overview

Financial, Legal, HR & Staffing

South Pasadena, California, United StatesPosted 21 days agoDeadline: May 8th, 2026

Fit Score

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SUMMARY

South Pasadena seeks a vendor to manage utility users tax administration, including audits, registry maintenance, compliance support, and advisory services.

KEY REQUIREMENTS

Must have relevant experience providing utility users tax management services
Must obtain and maintain a City of South Pasadena business license
Must demonstrate knowledge of federal, state, and local codes and standards
Must provide references from local public agencies
Must accept or note exceptions to the Sample Professional Services Agreement
Must confirm proposal is valid for at least 180 days from submission
Must execute a data use and confidentiality agreement
Must provide proof of insurance coverage as specified in the agreement

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

60 months

TIMELINE

Request for Proposals Issued: April 16th, 2026

Written Questions from Proposers Due: April 24th, 2026, by 5:00 PM

Written Proposals Due: May 8th, 2026, by 5:00 PM

QUESTION DEADLINE

April 24th, 2026

Issuing Agency

City Of South Pasadena

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DESCRIPTION

A government authority in South Pasadena, California seeks a vendor to provide comprehensive utility users tax management services. The selected firm will be responsible for identifying program gaps and recommending corrective actions, as well as developing an implementation plan that includes first-year milestones and deliverables. Centralized collector registry and database management are required, including regular briefings to finance staff on relevant methodologies, tools, and workflows.

Key responsibilities include facilitating the registration and compliance of new or unregistered collectors, maintaining and updating the collector registry at least quarterly, and conducting routine risk-based audits of collector remittances. The vendor will review billing, accounts, and supporting records for accuracy and will perform desk and field audits to determine any deficiencies, penalties, and interest. Additional tasks involve technology audits for emerging services (such as VoIP, OTT, and prepaid wireless), monitoring regulatory developments, and providing advisory services to the city. Retroactive audits must also be conducted for the maximum period allowed, including coordination with legal counsel on any disputed findings.

Questions related to the RFP must be submitted by April 24, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.