Utility Bill Printing and Mailing Services

Overview

Events, Printing & Promotional Goods

Riverside, Illinois, United StatesPosted 27 days agoDeadline: May 20th, 2026

Fit Score

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SUMMARY

The Village of Riverside, Illinois is soliciting proposals for the printing and mailing of utility bills with stringent timeliness and quality requirements.

KEY REQUIREMENTS

Must have the ability to perform all services required to print and mail utility bills within 48 hours of receiving billing data
Must provide control totals for each mailing
Must provide access to utility bills for proofing
Must certify that mailing conforms to all United States Postal Service regulations
Must have the capability to suppress return envelope stuffing for accounts designated as auto pay

BUDGET

Estimate

$15,000 – $50,000

CONTRACT DURATION

60 months

TIMELINE

RFP Issued: April 10th, 2026

Questions and Intent to Submit Due: April 29th, 2026

Proposal Due Date: May 20th, 2026

QUESTION DEADLINE

April 29th, 2026

Issuing Agency

The Village Of Riverside

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DESCRIPTION

The government authority in Riverside, Illinois seeks a qualified vendor to provide comprehensive utility bill printing and mailing services. The selected company must ensure the timely production and mailing of 1,870 utility bills, with all services performed within 48 hours of receiving billing data.

Key requirements include maintaining control totals for each mailing (documenting total records and billed amounts), granting the Village access to utility bills for proofing, and providing bills folded and inserted with a reply envelope into a #10 window envelope. Services also encompass supply of window and return envelope stock, legal-size newsletter inserts, and return envelope suppression when needed.

The vendor is expected to be responsive in addressing issues with Village staff and to uphold quality service throughout the contract period.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.