Transient Occupancy Tax and Vehicle Rental Business License Tax Administrative and Audit Services

Overview

Financial, Legal, HR & Staffing

California, United StatesPosted about 1 month agoDeadline: April 27th, 2026

Fit Score

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SUMMARY

California seeks a vendor for three-year administrative and audit services covering transient occupancy and vehicle rental business license taxes, including billing, compliance, and reporting tasks.

KEY REQUIREMENTS

Must have a minimum of five years of experience providing TOT, STR, and VRBLT services similar in scope and volume
Account manager or client support specialist must have a minimum of two years of experience in providing account services
Must be registered with the System for Award Management (SAM)
Must adhere to all County policies and procedures regarding data confidentiality and security
Must be able to provide regular, standardized, and ad hoc reports to County staff within ten business days
Must be able to conduct audits on 25% of TOT, STR, and VRBLT accounts per one year service period

BUDGET

Estimate

$200,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

RFP Released: April 6th, 2026

Deadline for Questions, Comments and Contract Exceptions: April 17th, 2026, 5:00pm

Proposal Due Date and Time: April 27th, 2026, 5:00pm

RFP Committee Review Start Date: April 28th, 2026

RFP Committee Review End Date: May 5th, 2026

QUESTION DEADLINE

April 17th, 2026

Issuing Agency

County Of San Mateo

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DESCRIPTION

The government authority in California is seeking a vendor to provide administrative and auditing services related to transient occupancy tax (TOT) and vehicle rental business license tax (VRBLT), with a focus on providers and vehicle rental companies located in unincorporated areas. The contractor will be responsible for billing and collection activities, including the issuance of certificates, tax returns, notices, and delinquency notices, with a requirement for at least 99% accuracy and completion within ten business days.

Additionally, the contractor must perform compliance monitoring and enforcement, ensuring that unregistered and non-compliant TOT, short-term rental (STR), and VRBLT operators are identified and contacted within fifteen business days. Auditing services are required to identify any under-reported or unpaid taxes, fees, penalties, and interest. The vendor is also responsible for maintaining secure, accurate, and confidential records, as well as providing comprehensive data management and reporting services. The resulting contract will be for a three-year term, with all pre-bid questions to be submitted no later than April 17, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.