Traffic Sign Maintenance and Repair Services

A one-year contract for traffic sign maintenance, repair, and installation services on Virginia’s interstate and limited access highways.

Submit a Small Business Subcontracting Plan (SBSP) if not a DSBSD-certified small business.
Furnish all necessary labor, supervision, equipment, tools, supplies, and traffic control.
Ensure capacity to perform work regardless of other contractual responsibilities.
All work, traffic control, and materials must conform to MUTCD, VWAPM, Virginia Road and Bridge Specifications, and VDOT Road and Bridge Standards.
Provide experienced and qualified personnel, including a General Supervisor and two crew members for sign repair.
General Supervisor must manage assignments, materials, daily crew locations, reports, traffic control, safety, and before/after photographs.
Crew members must assist in all operations, perform manual labor, and possess a valid CDL if operating equipment.
Notify the Traffic Operations Center (TOC) daily of work location, duration, and completion.
Input work plans into LCAMS by Thursday prior to execution.
Provide at least one employee trained in LCAMS and VA Traffic systems within 30 days of Notice to Award.
Provide support trucks, traffic control devices (TMA, flashing arrow signs, CMS, electronic arrow), and cellular phones for supervisors.
All vehicles must be equipped with high-intensity amber strobe lights and display the company name.
Furnish all materials (e.g., bolts, posts, foundations) at actual invoiced cost, submitting monthly breakdowns and invoices.
All supplies, parts, and materials must be new and equivalent to existing parts or manufacturer's recommendations.
Perform work requiring lane closures within VDOT Traffic Engineering Section allowable hours and avoid Sundays/holidays unless directed.
Take and electronically transmit before and after photographs of completed work within 24 hours.
Ensure all personnel obey VDOT rules and regulations and prohibit inappropriate behavior.
Equipment must be fueled and ready upon arrival; no compensation for equipment breakdown time.
Transport, store, and handle signs and materials according to Virginia Road and Bridge Specifications Section 701.03.
Responsible for the cost of any VDOT-provided material damaged or lost.
Properly dispose of all refuse, rubbish, scrap materials, and debris.
Utilize reusable material when possible and deliver salvaged sign panels/posts to VDOT storage if directed.
Locate and verify all utilities (public/private, above/underground) before excavation and notify 'Miss Utility of Virginia' and VDOT.
Comply with all OSHA and VOSH Standards, maintaining clean and safe work areas.
Provide proper safety equipment, including hardhats and Class 3 safety garments without Virginia state seal/VDOT reference.
Confirm receipt of work assignments within 48 hours (5 business days for damaged regulatory/warning/exit signs, 14 business days for others).
For critical mobilization, confirm receipt within 30 minutes and begin work within 4 hours.
Submit bids electronically via eVA and register in eVA, paying vendor transaction fees.
Certify non-discrimination and compliance with the Federal Civil Rights Act of 1964, Virginia Fair Employment Contracting Act of 1975, Virginians With Disabilities Act, Americans With Disabilities Act, and VPPA.
Certify compliance with the Immigration Reform and Control Act of 1986.
Certify not currently debarred by the Commonwealth of Virginia.
Submit bids on the official state form.
Maintain required insurance coverage: Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate, with Commonwealth as additional insured), and Automobile Liability ($1,000,000 combined single limit).
Provide a drug-free workplace.
Contractor must be authorized to transact business in the Commonwealth (if applicable).
Ensure no harassment, bullying, or discriminatory behavior in state workplaces and provide civility training.
Prohibit forced or indentured child labor.
Retain all financial and subcontracting records for 5 years after final payment/audit.
Comply with Virginia Code Red Ozone Days provisions, including suspending use of certain equipment on predicted 'code red ozone days'.
Comply with E-Verify program if applicable (average of 50+ employees, contract > $50,000).
Furnish non-binding written estimates for time and material contracts, billing materials at actual invoice costs or discount off list price.
Repair any damage to existing utilities, equipment, or finished surfaces at contractor's expense.
Provide employees verified by VDOT in Basic and Intermediate Work Zone Traffic Control, with training completed before the solicitation closing date.
Provide access to toilet facilities for employees.
Pay prevailing minimum wage rates as determined by VDOLI, certify pay scales, keep wage records for 6 years, and post wage rates at the work site.
Provide at least 3 references for similar goods/services.

$5,000,000 – $25,000,000

Issue Date: March 20th, 2026

Questions Deadline: March 26th, 2026

Solicitation Closing Date: March 31st, 2026

Virtual Public Bid Opening Date: March 31st, 2026

Virginia Department of Transportation

Organization overview and procurement intelligence available on paid plans.

The selected vendor will provide ongoing traffic sign maintenance and repair services on an as-needed basis for Interstates and Limited Access highways rights-of-way. Responsibilities include removal, maintenance, repair, and installation of ground-mounted single pole and multipole square tube sign post structures, signs, delineators, and road edge markers.

This contract will be for a period of one year, addressing the needs as they arise to ensure the continued safety and functionality of highway signage.

Traffic Sign Maintenance and Repair Services

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