Third-Party Property Management Services

Overview

Real Estate & Property Management

Seaside, Oregon, United States; Astoria, Oregon, United States; Warrenton, Oregon, United States; St. Helens, Oregon, United States; Nehalem, Oregon, United States; Tillamook, Oregon, United StatesPosted about 1 month agoDeadline: April 21st, 2026

Fit Score

Settle Intelligence

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SUMMARY

The government authority in Warrenton, Oregon seeks a provider for comprehensive property management services, including leasing, financial management, maintenance, and regular reporting.

KEY REQUIREMENTS

Must be appropriately licensed with the Real Estate Division of the State of Oregon
Must possess experience managing LIHTC, USDA Rural Development, and HUD Multifamily portfolios
Must maintain public liability, property damage, workers' compensation, automobile, and errors and omissions insurance with at least $2,000,000 combined single limit
Must furnish and maintain a commercial blanket fidelity bond
Must have the capacity to provide full-service property management including leasing, compliance, financial management, and maintenance oversight
Must be able to provide 24/7 emergency maintenance coverage
Must comply with Section 3 of the Housing and Urban Development Act of 1968
Must comply with Executive Order No. 11246 regarding Equal Employment Opportunity

BUDGET

Estimate

$150,000 – $400,000

CONTRACT DURATION

60 months

TIMELINE

Issue Date: March 17th, 2026

Deadline for Questions: April 8th, 2026

Responses to Questions Issued: April 11th, 2026

Due Date: April 21st, 2026 by 5:00pm

Estimated Award Date: May 8th, 2026

QUESTION DEADLINE

April 8th, 2026

Issuing Agency

Northwest Oregon Housing Authority

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DESCRIPTION

The government authority in Warrenton, Oregon is seeking a vendor to provide comprehensive third-party property management services. Key responsibilities include developing marketing and outreach strategies, preparing affirmative marketing and tenant selection plans that ensure non-discrimination, and overseeing all aspects of leasing and occupancy. The selected vendor will manage financial operations such as collecting, depositing, and disbursing security deposits in separate accounts, handling delinquencies, and facilitating evictions when required.

Additional duties include disbursing appropriate expenses from the operating account, preparing annual operating budgets, and submitting detailed capital improvement suggestions. The vendor must also track and report on replacement reserves, manage the use of reserve funds, and establish preventative maintenance programs. Maintenance responsibilities extend to coordinating capital needs and ensuring readiness for NSPIRE, RD, and other inspections.

The company will be required to provide ongoing reporting to the property owner, including weekly status updates, maintenance completion reports, and prompt investigations with full written accounts of accidents or claims. The contract term is for one year, with all questions due by April 8, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.