Third-Party Administrator Services for Payment Processing and Tax Compliance

Overview

Financial, Legal, HR & Staffing

Boston, Massachusetts, United StatesPosted about 1 month agoDeadline: May 8th, 2026

Fit Score

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SUMMARY

This RFP seeks a third-party administrator to process payments, manage tax documentation, and maintain audit-ready records for a community initiative in Massachusetts.

KEY REQUIREMENTS

Must maintain active registration in COMMBUYS
Must demonstrate experience administering payments and tax compliance for government agencies or similar entities
Must possess knowledge of IRS reporting requirements and deadlines
Must have secure systems for handling sensitive taxpayer information
Must have capacity to process payments via multiple methods (ACH, check, etc.)
Must have professional liability insurance coverage
Must make a significant annual financial commitment to partnering with one or more SDO-certified or recognized diverse business enterprises or non-profit organizations
Must be active in Mosaic, the Massachusetts Management Accounting and Reporting System
Must be enrolled in Electronic Funds Transfer (EFT)

BUDGET

Verified

$225,000 – $325,000

CONTRACT DURATION

48 months

TIMELINE

RFR Release Date: March 27th, 2026

Deadline for Submission of RFR Q&A: April 10th, 2026

RFR Due Deadline for Submission of Responses: May 8th, 2026

Anticipated Vendor Selection: May 18th, 2026

Anticipated Contract Start Date: May 27th, 2026

QUESTION DEADLINE

April 10th, 2026

Issuing Agency

Department Of Early Education And Care, The Children's Trust

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DESCRIPTION

The agency is seeking a third-party administrator to manage payment processing for its Community Engagement–Reducing Neglect Initiative. The selected provider will be responsible for receiving funding from the agency and distributing payments to designated participants and speakers or speaker series in line with agency-provided schedules and amounts.

Key responsibilities include the collection, validation, and maintenance of IRS Form W-9 or equivalent forms from all payees prior to issuing any payments. The vendor must ensure accurate and complete record-keeping of all transactions, tax forms, and related correspondence to support audit requirements. Additionally, the provider will oversee tax reporting and compliance functions associated with the payment processes.

Vendors must demonstrate their capability to handle secure payment disbursement, comprehensive record management, and all relevant tax documentation requirements.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.