Third-Party Administrator Services for Facility Maintenance and Repair Projects

Overview

Construction, Facilities & Maintenance

Columbus, Ohio, United StatesPosted 7 days agoDeadline: June 1st, 2026

Fit Score

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SUMMARY

Seeking a third-party administrator to manage facility maintenance and repair projects for public buildings, including project management, subcontractor selection, and the provision of an online task order system.

KEY REQUIREMENTS

Must be registered with Ohio Shared Services to do business in the State of Ohio
Must not have an unresolved finding for recovery under Ohio Revised Code 9.24
Must provide a project management team with experience in construction, repair, and maintenance of public buildings
Must host an online task order system accessible 24/7
Must maintain commercial general liability insurance of at least $10,000,000 per occurrence
Must maintain professional liability insurance of at least $2,000,000 per occurrence
Must have written policies for suspension and removal of subcontractors for cause
Must be able to manage multiple project scope meetings concurrently across all regions of the State

BUDGET

Verified

$17,000,000

CONTRACT DURATION

60 months

TIMELINE

Pre-proposal conference: May 14th, 2026

Contract term: January 1st, 2027 through December 31st, 2031

Issuing Agency

Department Of Administrative Services

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DESCRIPTION

A third-party administrator (TPA) is sought to provide comprehensive services for facility maintenance and repair projects. The TPA should possess substantial administrative experience in project management and demonstrate extensive knowledge of the construction, repair, and maintenance of public buildings. Responsibilities include supplying a dedicated project team with an appropriate organizational structure and key personnel as identified in the proposal.

The TPA will be responsible for managing conflicts and fostering clear communication between the agency and awarded subcontractors. The selected firm must provide, manage, and host an online task order system that allows for submission, modification, and tracking of all work. The system should capture essential details such as agency name, contact information, task order address, repair or maintenance type, and funding date.

Additionally, the TPA will be tasked with developing selection criteria, soliciting, evaluating, and selecting multiple prequalified subcontractors for each major trade and sub-specialty necessary for the projects.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.