Tenant Representative Services

Conduct Market Research to Identify Options: Weeks 1-4

Coordinate Property Tours: Weeks 1-5

Issue RFPs: Weeks 5-6

Receive Lessors' Proposals: Weeks 7-8

Review & Discuss Proposals: Weeks 8-10

Send Counter Proposals: Weeks 10-11

Review Responses: Weeks 11-12

Gain Internal Consensus: Weeks 12-13

Submit Letter of Intent: Weeks 13-14

Drafts the Lease Form: Weeks 14-17

Lessor reviews Lease Document: Weeks 17-20

Finalize Deal Points; Come to Terms: Weeks 20-22

Distribute Leases for signatures: Weeks 22-24

Perform Space Plans & Revisions: Weeks 23-26

Get Construction Documents: Weeks 25-28

Submit for Permitting: Weeks 27-29

Obtain Permits: Weeks 29-31

Build-Out: Weeks 31-38

Finish Build-Out, Occupancy Date: Week 39

The government authority in Phoenix, Arizona seeks a qualified vendor to provide tenant representative services. The scope of work includes analyzing and defining agency space requirements, assisting in strategic planning, and identifying suitable spaces to meet the specific needs of various agencies as directed by their designated representatives.

The selected vendor will research and present current market data, support lease negotiations—including renewals, amendments, and recasting—and participate in site selection by presenting and touring potential spaces with agency personnel. Responsibilities also include soliciting leasing proposals from landlords, initiating and presenting lease proposals and counter-proposals, and providing financial analysis to compare space options. Additionally, the vendor will assist with space planning, prepare lease documents with the agency as lessee, and draft non-binding letters of intent as needed.