Tenant File Audit Services

Overview

Financial, Legal, HR & Staffing

Chicago, Illinois, United StatesPosted about 1 month agoDeadline: April 22nd, 2026

Fit Score

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SUMMARY

The City of Chicago seeks a vendor to conduct thorough tenant file audits, including reporting and analysis of compliance trends, with deliverables and a pre-proposal conference included.

KEY REQUIREMENTS

Must have at least three years of experience in public housing record management
Must assign a certified individual to be responsible for on-site audits
Must be licensed and authorized to conduct business in the State of Illinois
Must have an A.M. Best rating of not less than A: VII for insurance carriers
Must provide two years of audited, reviewed, or compiled financial statements
Must comply with Section 3 of the Housing and Urban Development Act of 1968
Must comply with Davis-Bacon and Related Acts for construction-related wage requirements
Must provide an online platform for audit findings and reporting
Must be able to perform on-site audits at up to 15 locations in the Chicago area

BUDGET

Estimate

$250,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Pre-proposal conference: April 1st, 2026

Deadline for questions: April 6th, 2026

Letter of Intent due: April 13th, 2026

Proposal deadline: April 22nd, 2026

QUESTION DEADLINE

April 6th, 2026

Issuing Agency

Chicago Housing Authority

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Chicago, Illinois is seeking a vendor to provide tenant file audit services. Auditors will conduct random selections of tenant files, with a review focusing on the most recent certifications for each file. The audit must verify that all required documentation, certifications, and verification forms are current, complete, and properly signed by all adult household members. Additionally, the audit will ensure that Earned Income Verification (EIV) is correctly utilized and documented, with findings appropriately addressed.

Vendors are expected to provide detailed reports, including a monthly accounting of files audited, thorough analyses of findings, and comprehensive summaries highlighting trends across developments, management firms, and property types. There will also be a requirement to produce an audit cycle timeline, tracking the duration between the reporting of initial findings and their final resolution. An in-person pre-proposal conference is scheduled, and prospective vendors must submit all questions by the stated deadline.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.