System and Controls Assessment Services

Bid packets available: March 6th, 2026, 10 a.m.

Written questions deadline: March 16th, 2026, 10 a.m.

Sealed proposal due date: March 20th, 2026, 1 p.m.

Contract award: Within 30 days after bid opening.

Phase 1: Planning & Preparation (1-2 weeks)

Phase 2: Process Walkthrough (3-5 weeks)

Phase 3: Risk & Control Development (2-3 weeks)

Phase 4: Gap Analysis (2-3 weeks)

Phase 5: Recommendations (2-3 weeks)

Phase 6: Communicate Findings (1-2 weeks)

Phase 7: Lookback Review (1-2 weeks)

The government authority in Billerica, Massachusetts seeks a qualified vendor to provide comprehensive system and controls assessment services for its finance and accounting operations. This engagement involves conducting a detailed evaluation of the district's financial and administrative systems to assess internal controls, identify existing control gaps, and recommend enhancements that align with industry best practices for public sector financial management.

The assessment will cover several key business and financial processes, including financial operations and internal controls, capital and asset management, grant management (with a focus on monitoring, reporting, and compliance), internal financial reporting to leadership and governance bodies, accounts receivable and revenue management, budget development and monitoring, financial planning, as well as payroll and benefits administration. The objective is to ensure that financial controls are robust, efficient, and meet the standards required for sound fiscal stewardship.

Vendors are expected to evaluate current practices, document findings, and deliver actionable recommendations to improve the overall control environment and administrative process effectiveness.