Student Orientation Promotional Products Supplies

Procurement of promotional products such as apparel, bottles, bags, and notebooks for student orientation programs in North Carolina.

Provide branded promotional merchandise for New Student Orientation
Demonstrate experience managing large-quantity promotional item orders
Provide company background and years in business
Detail artwork development process, including revisions and finalization
Ensure ability to meet brand guidelines and obtain pre-approvals
Provide turnaround time for proofs and revisions
Demonstrate quality design support and communication
Ensure quality of sample items
Implement procedures for compliance with University branding standards
Outline methods for handling defective or non-compliant items
Provide a plan for production scheduling, order tracking, and shipment coordination
Demonstrate ability to manage large-volume orders within strict timelines
Ensure delivery of all items by May 22, 2026
Provide contingency plans for delays, supply issues, or shipping disruptions
Certify financial capacity to perform the contract
Complete HUB Supplemental Vendor Information
Have a minimum of 10 years experience promoting and producing large-scale entertainment events (12,000+ attendees)
Personnel may be subject to background checks
Obtain prior written consent for any subcontracted work
Complete registration with the NC Secretary of State prior to contract
All products must meet technical specifications, including materials, colors, decorations, and branding
Adhere to NC A&T SU branding requirements
Individually polybag apparel and label cartons with size/item
Submit physical samples for evaluation by April 6, 2026
Explain quality assurance for color accuracy, logo placement, and material quality
Confirm samples will be provided for each quoted item
Describe process for handling defective, incorrect, or damaged items
Describe organizational and operational structure for the project
Provide a technical approach to accomplish tasks in the Scope of Work

$150,000 – $300,000

Issue RFP: March 20th, 2026

Submit Written Questions: March 25th, 2026 by 12 Noon EST

Provide Response to Questions: March 26th, 2026 5pm EST

Samples Delivered: April 6th, 2026

Submit Proposals: April 10th, 2026

Contract Award: April 15th, 2026

All items must be received no later than May 22nd, 2026

North Carolina Agricultural And Technical State University

Organization overview and procurement intelligence available on paid plans.

The selected vendor will be responsible for providing promotional products supplies to support student orientation initiatives. Required items include long sleeve shirts, water bottles, bags, T-shirts, and notebooks. The agreement will cover a one-year contract period.

Vendors should ensure all questions regarding the proposal are submitted by March 25, 2026. All goods must meet the organization’s quality standards and be suitable for distribution during student orientation events.

Student Orientation Promotional Products Supplies

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