Strategic Library Facility Plan Services

Overview

Education, Training & Libraries

Stillwater, Minnesota, United StatesPosted 15 days agoDeadline: May 22nd, 2026

Fit Score

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SUMMARY

Minnesota county seeks a vendor to develop a fifteen-year strategic facility plan for libraries, including usage analysis, benchmarking, accessibility, and stakeholder engagement.

KEY REQUIREMENTS

Must be a qualified firm
Must submit proposal no later than 4:00pm CST on May 22nd, 2026
Must include a 7% contingency in the proposed budget
Must provide three references for organizations of similar size and needs
Must submit a signed Appendix A
Must identify any potential conflict of interest
Proposal must be no more than eight pages in length
Font size must be no smaller than 11-point
Must maintain required insurance coverage including Commercial General Liability, Professional Liability, Automobile, and Worker's Compensation

BUDGET

Verified

$180,000

TIMELINE

RFP Release Date: April 22nd, 2026

Questions Due: May 8th, 2026

Addendum Release Date: May 11th, 2026

Proposals Due: May 22nd, 2026

Consultant Interviews: Week of June 1st, 2026

Consultant Selection: Week of June 9th, 2026

Board Approval: Tentatively June 23rd, 2026

QUESTION DEADLINE

May 8th, 2026

Issuing Agency

Washington County

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DESCRIPTION

This RFP seeks a vendor to develop a comprehensive Library Strategic Facility Plan for Minnesota libraries. The plan will serve as a key document to guide decision-making and investment over the next fifteen years, focusing on the condition of current library buildings, built environment needs, and equitable access to library services in alignment with countywide objectives.

Areas of emphasis include accessibility and mobility for all users, sensory and neurodiversity, age inclusivity, cultural and religious inclusion, family and caregiver considerations, and support for diverse languages. The provider will be responsible for identifying facilities in need of remodeling, expansion, or replacement, as well as pinpointing gaps in library locations based on geography and population data.

The scope also includes developing population growth projections, analyzing library usage patterns and trends across facilities, benchmarking against comparable library systems and industry best practices, and designing a robust stakeholder engagement plan. Strategies should encompass work sessions, focus groups, surveys, and a review of previous stakeholder engagement for the 2024–2028 Library Strategic Plan. A thorough gap analysis is required to identify deficiencies in facilities and service coverage throughout the county.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.