State Fair Admissions Services

Overview

Events, Printing & Promotional Goods

Douglas, Wyoming, United StatesPosted 2 months agoDeadline: March 31st, 2026

Fit Score

Settle Intelligence

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SUMMARY

Cheyenne, Wyoming seeks a vendor to provide comprehensive admissions and ticketing services for the state fair, including integrated online and onsite sales, real-time reporting, and vault management.

KEY REQUIREMENTS

CONTRACT DURATION

36 months

TIMELINE

RFP Release Date: February 27th, 2026

Closing Date for Questions: March 17th, 2026

Response to Questions Returned: March 20th, 2026

Pre-Proposal Conference: March 17th, 2026

RFP Submission Due Date: March 31st, 2026

Tentative Award Date: April 2026

Tentative Work Begins Date: April 2026

QUESTION DEADLINE

March 17th, 2026

Issuing Agency

Department of Administration & Information, General Services Division, Procurement Section

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DESCRIPTION

The government authority in Cheyenne, Wyoming is seeking a vendor to provide admissions services for the state fair utilizing an integrated ticketing platform. The system must allow tickets to be sold online, in person at gates, and at the grandstand arena for night events. The admissions company will be responsible for vault management, including nightly reconciliation, overseeing daily and post-fair reports, and deposit management.

The platform should support print-at-home tickets that are scannable at entrances or gates, with customizable redemption rules such as date and time entry requirements, location specifications, and limits on number of redemptions. Vendors are expected to provide hard tickets or have the capability to support QR codes on existing tickets. Sales must be supported at box offices or similar locations with cash and credit card payments.

The ticketing platform must accommodate specials such as coupons, unlimited promo codes, and group ticket sales, and provide the ability to adjust ticket prices within events. It should securely store customer information, receipts, ticket purchases, and contact details, handle ticket change requests, and offer access to real-time, online reporting. Reports must be mobile-friendly, exportable to Excel, and include transaction details, summaries (daily, monthly, annual, event, season), ticket purchase history, and customer contact information.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.