Secure Billing and Encounter Submission Platform

Overview

Healthcare Services, Wellness & Biotech

Utah, United StatesPosted 14 days agoDeadline: May 6th, 2026

Fit Score

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SUMMARY

Utah seeks a vendor to implement and support a secure, HIPAA-compliant billing and encounter submission platform with integration and audit capabilities.

KEY REQUIREMENTS

Must have experience with HIPAA-compliant systems
Must have knowledge of claims processing (ANSI 837)
Must be able to provide a secure, scalable Electronic Health Record (EHR) system
Must provide a web-based portal and/or API-based submission capabilities
Must support modular, API-first architecture
Must ensure interoperability with industry standards (e.g., HL7, FHIR, HIE)
Must provide a minimum 60-day post-implementation stabilization period
Must be able to return signed contract within 48 hours of receipt

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

RFP Posting Date: April 23rd, 2026

Deadline for Questions: May 1st, 2026

Responses to Questions Posted: May 4th, 2026

Proposal Submission Deadline: May 6th, 2026

Notice of Intent to Award: May 8th, 2026

Project Kickoff: June 1st, 2026

Target Go-Live: October 1st, 2026

QUESTION DEADLINE

May 1st, 2026

Issuing Agency

Tooele County Department Of Human Services

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will provide, configure, implement, and support a secure billing and encounter submission platform for provider organizations. This platform must feature secure authentication and user access controls, web-based and/or API submission capabilities, and the ability to upload supporting documentation. The interface should be user-friendly, designed for non-technical billing staff, and capable of real-time or batch validation of required fields.

Additional requirements include automated flagging of incomplete or inconsistent submissions, workflow tracking for each submission stage, comprehensive audit trails, and structured export or integration with billing systems, clearinghouses, or payers. The platform must generate claims-ready datasets and adhere fully to HIPAA and PHI protection standards, with robust role-based access controls, encryption of all data in transit and at rest, and detailed audit logging and monitoring.

A secure, HIPAA-compliant hosting environment is required, preferably cloud-based, with a modular, API-first architecture and interoperability with industry standards such as HL7, FHIR, and HIE. The system must support configurable data fields and forms, scalable infrastructure for future growth, and high availability and reliability.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.