Room Scheduling Solution

Overview

Business Systems (ERP, CRM & POS)

Indiana, United StatesPosted 27 days agoDeadline: May 4th, 2026

Fit Score

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SUMMARY

Indiana seeks an enterprise room scheduling solution to support academic and event scheduling, with integration, reporting, and scalability for a multi-campus environment.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Last Day to Submit Written Questions: April 20th, 2026

Response to Questions: April 24th, 2026

Proposal Due Date: May 4th, 2026

Proposal Evaluation: May 2026

Demonstrations / Oral Presentations: June 2026

Best and Final Offers: June 2026

Final Supplier Selection: June / July 2026

Contract Negotiations: July / August 2026

Beginning of Implementation: August 2026

Go Live / Commencement of Services: December 2026

QUESTION DEADLINE

April 20th, 2026

Issuing Agency

Ivy Tech Community College

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The client seeks a vendor to provide a comprehensive, enterprise-level room scheduling solution designed to support academic course scheduling, room and space management, and ad-hoc event scheduling within a large, statewide, multi-campus environment. The solution must prioritize academic course scheduling while also delivering operational efficiency, intuitive workflows, and clear visibility into room availability and scheduling conflicts, thereby streamlining day-to-day administration.

The proposed system should offer flexible scheduling capabilities for both academic and non-academic events, supporting internal and external users. It is essential that the solution enables robust automation, detailed reporting, and seamless integration with enterprise systems such as student information systems. The platform must facilitate data accessibility through reports, exports, or APIs, and support processes like analytics and institutional reporting.

Scalability and long-term value are key requirements, ensuring the system can adapt to future growth and evolving institutional needs. The anticipated contract period is three years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.