RFI for Public Relations Media Software

An agency based in Washington, DC is seeking information on comprehensive media relations management software to enhance its public relations initiatives. The sought-after solution must enable effective press release and media advisory distribution, facilitate the evaluation of media project impacts, and support robust monitoring and reporting of both news and social media presence.

Key requirements include a regularly updated media database with detailed contact information for journalists at local, regional, and national levels, covering both print and online publications. The system should offer advanced search functionality, customizable journalist and publication profiles with online access for multiple users, and ample space for notes and inquiry updates. Contacts should not be restricted from user access.

Additional features should encompass integrated activity and project management to track project statuses and share updates within the team. The software must include a user-friendly clipping system for tracking media hits, including radio coverage, and automatic tracking for opened or read email communications. Real-time social media monitoring and sentiment analysis are essential, enabling reporting on the agency’s presence and impact across platforms such as Facebook, YouTube, Flickr, X, and other sites. Analytical capabilities should allow for the generation of accurate, comprehensive reports illustrating media and social media monitoring metrics.