RFI for Portable Outdoor Large-Format Screen Solution

The municipal government in Kitchener, Ontario is seeking information from vendors regarding portable outdoor large-format screen solutions designed for public gatherings. The sought-after system must deliver exceptional visibility in a variety of lighting conditions, including both daylight and nighttime. Vendors are requested to provide details on technical specifications such as refresh rate, brightness, color performance, and recommended viewing distances, along with supporting documentation like product datasheets, diagrams, or images.

The ideal solution should be highly portable, allowing for frequent transportation between various event locations. Vendors should confirm whether the setup and teardown can be completed within 90 minutes. Media compatibility is essential, requiring support for live camera feeds, movie playback, and seamless audio integration with external sound systems.

Durability is also a key consideration, with systems expected to withstand Kitchener's variable outdoor conditions and offer straightforward routine maintenance. Vendors should specify the expected lifespan of the display and hardware components, and clarify ongoing availability for service, maintenance, or repair support. Interested parties should note that all questions must be submitted by February 10, 2026.