RFI for Federated Search Solution

The RFI was Published on March 5th, 2026.

Questions are due by March 13th, 2026.

RFI responses are due by March 20th, 2026.

The RFI Inactive Dates are April 4th, 2026.

The contract period of performance is a base year (12 months) and 4 one-year options, totaling 60 months.

Security packages for contractor staff must be submitted within 15 business days after contract award.

A Kick-Off Briefing with agenda is due within 5 business days of Key Personnel security packages being approved.

Kick-Off Meeting Notes are due within 3 business days of the meeting.

A Project Familiarization Brief is due within 5 business days after the Kick-off meeting.

A User Acceptance Test Plan/Script is due within 45 days of the start of development.

An Automated Deployment Plan is due within 30-45 calendar days prior to going live.

A Transition Out Phase Plan is due within 45 calendar days to the end of the Period of Performance.

The agency seeks a comprehensive federated search solution to enable real-time, seamless information retrieval across various digital platforms. The selected vendor will design, develop, and implement an application that consolidates data from multiple repositories, providing unified, highly accurate results through a relevancy ranking system. The solution must allow personnel to access critical data instantly from a single entry point, while upholding the integrity and security of the original source systems.

Vendors should provide UI/UX expertise to deliver high-fidelity wireframes or application pages, utilizing Adobe XD. The application must feature secure connectors for diverse internal repositories, such as SharePoint, SQL, on-premises file shares, and AWS, employing industry-standard protocols. The user interface will include toggles and filters for users to select among internal, external, or hybrid search modes before executing a query, and a robust text editor for inline formatting and images within narrative sections.

Additionally, the selected firm will be responsible for creating and updating table and column level descriptions and definitions used by the application API according to best practices for the authoritative database.