RFI for Cloud-Based Construction Project Management Platforms

Overview

Construction, Facilities & Maintenance

San José, California, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking vendors with cloud-based platforms to modernize construction project management, standardizing workflows and enhancing data exchange capabilities.

KEY REQUIREMENTS

Must be a scalable, cloud-based construction project management platform
Must support management of design and construction documentation
Must be capable of integrating with SAP, MS Project, and Power BI
Must provide a high-level model for Total Cost of Ownership over a 5-7 year lifecycle
Must be accessible through established cooperative purchasing agreements
Must be able to handle mobile access for field staff
Must support Single Sign-On and multi-factor authentication

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

84 months

TIMELINE

Issue RFI: March 24th, 2026

Deadline to Submit Written Questions: April 20th, 2026

Response to Written Questions/RFI Addendum: April 23rd, 2026

Submission of Information: April 30th, 2026

QUESTION DEADLINE

April 20th, 2026

Issuing Agency

County Of Santa Clara

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

This RFI seeks information from vendors offering cloud-based construction project management platforms. The objective is to modernize capital project delivery through the implementation of a centralized system that standardizes workflows, enhances cost visibility, and alleviates administrative burden.

The requested platform should include features such as automated compliance checks, support for required workflows, and approval processes prior to release or distribution. An API-first architecture supporting real-time, bidirectional data exchange at the individual object level (e.g., commitments, change events, cost codes, funding sources) is essential, rather than relying on file-based or batch-level exports. The solution should facilitate mobile access for field staff and may be a commercial off-the-shelf product or one that requires significant customization.

Questions from interested parties must be submitted by April 20, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.