Resource Sharing and Interlibrary Loan Management System

RFP issued: February 9th, 2026

Deadline for Submission of Questions and Objections: February 20th, 2026 2:00 pm Central

Solicitation Amendment with Responses to Questions issued approximately: February 25th, 2026

Deadline for Receipt of Proposals (Solicitation Closing): March 20th, 2026 2:00 pm Central

Initial evaluation completed by approximately: April 8th, 2026

Demonstrations or presentations: April 20th – 24th, 2026

Proposal Evaluation completed by approximately: April 27th, 2026

Notice of Intent to Award issued approximately: May 2026

Secretary of State Registration if determined to be required: Prior to Contract Signing

Contract executed approximately: June 2026

Go-live date no later than: June 30th, 2027

A vendor is sought to provide a comprehensive resource sharing and interlibrary loan management system for library networks in North Dakota. The system must support the complete request lifecycle for both returnable and non-returnable materials, enabling efficient handling from initiation to completion.

Key requirements include support for centralized broker or hub models, as well as multi-site lending within a consortium or network. The system should allow for prioritized and tiered request options, and provide mechanisms to forward unfillable requests to external partners or networks seamlessly, without the need for manual data re-entry.

Additional features should include a union catalog for patron discovery, request placement, and management, with robust authentication options from multiple sources. The solution should also offer patron authentication and library authorization for accessing licensed electronic resources directly within the discovery layer, as supported by content providers. A web-based staff interface is required to manage requests, patrons, and records, complemented by standard reporting tools that track borrowing, lending, and document delivery activities across the network.