Relocatable Passenger Vehicle Scanning Systems

Question submission deadline: March 19th, 2026 at 5:00 PM EDT.

Proposal submission deadline: April 1st, 2026 at 5:00 PM EDT.

Contract kick-off meeting: Within 30 days of contract award.

First submission of all training materials (except operator training video): 90 calendar days prior to first site acceptance test.

First submission of operator training video script: 60 calendar days prior to first site acceptance test.

First submission of operator training video: 30 days prior to first site acceptance test.

Final training materials and associated documentation: Not later than 15 calendar days prior to delivery of first unit.

First submission of drawings and tables for equipment installation data: Not later than 30 days after award of contract.

First submission of monthly progress report: 10th working day of the month after Kick-Off Meeting is held.

First submission of Acceptance Test Plan (ATP): 90 days prior to first testing.

Final ATP: 5 working days prior to start of any testing.

First submission of Service and Maintenance Manual: At time of Site Acceptance test/Government acceptance.

First submission of Contractor Technical Documentation: At the time of Government site acceptance testing of each unit.

First submission of Annual Configuration Report: 60 days prior to the Government's acceptance of the first unit.

First submission of Technical Documentation Package: 60 days prior to first site acceptance testing.

First submission of Warranty terms and conditions: With proposal.

Final Warranty Terms: 30 days prior to site acceptance of the first system.

The client is seeking vendors to provide relocatable passenger vehicle scanning systems designed for rapid detection of contraband transported via people, cargo containers, and other conveyances entering through ports of entry and international mail facilities. The system must effectively scan vehicles moving at speeds between 3 and 10 mph and support a throughput of at least 150 vehicles per hour.

Key requirements include the ability to relocate the system to port entry or exit points, enable remote operation, and equip each system with an ambidextrous portal and tether (power cable) that can connect to either side. The system should be operational and ready to begin scanning within 20 minutes, even under variable environmental conditions. Additionally, the solution must provide real-time imaging with a display delay of no more than three seconds and feature a license plate reader (LPR) system capable of reading both front and rear plates.

Vendors must demonstrate technology and equipment suitable for high-throughput, on-the-move scanning of passenger vehicles at secure border and mail service environments, emphasizing reliability, speed, and ease of deployment.