Registration Platform

March 27th, 2026: Request for Proposal (RFP) issued.

April 10th, 2026, 4:00 PM: Deadline for written questions.

April 17th, 2026, 2:00 PM: Proposal responses close.

Week of April 27th, 2026: Top three finalists provide demonstrations.

Date of Award: Initial contract term begins.

April 16th, 2027: Initial contract term ends.

The organization is seeking a vendor to provide a robust registration platform capable of handling high-volume registrations and supporting complex program structures. The platform must accommodate the operational needs of a diverse district, ensuring a seamless and user-friendly experience for both families and staff.

Key features required include a centralized, scalable system that can be utilized by multiple district departments for payments, registration management, and the administration of district-wide enrichment classes and after-school extended care programs on multiple campuses. The platform should include an online catalog and registration for enrichment classes and extended care, real-time enrollment tracking tools with waitlists and capacity controls, as well as role-based access for district administrators, campus staff, and program coordinators.

Essential functionalities also include data export capabilities for finance, auditing, and district reporting; payment collection with dynamic payment numbers; staff management tools for assignments, compliance tracking, and maintaining staffing ratios; and a mobile-friendly interface. The standard contract period will be one year.