Recreation Management Software System

Overview

Business Systems (ERP, CRM & POS)

Walnut Creek, California, United StatesPosted about 2 months agoDeadline: April 17th, 2026

Fit Score

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SUMMARY

Seeking providers for a recreation management software platform with online registration, facility booking, and integrated services for Arts + Recreation programs in California.

KEY REQUIREMENTS

Must provide a mobile-optimized online registration portal
Must support facility management, membership management, and point-of-sale transactions
Must integrate with Munis Software from Tyler Technologies
Must comply with ADA Title II and WCAG 2.1 AA accessibility standards
Must maintain 99.9% system uptime
Must meet PCI DSS compliance standards
Must provide a 5-year total cost of ownership proposal
Must hold a City of Walnut Creek business license
Must provide proof of insurance and indemnification requirements

BUDGET

Estimate

$150,000 – $300,000

TIMELINE

Request for Proposals Issued: March 23rd, 2026

Final Date to Submit Questions: April 3rd, 2026

City Issues Written Response to Questions: April 10th, 2026

Proposals Due: April 17th, 2026

Communicate with Finalists and Coordinate Demos: April 24th-May 1st, 2026

Selection of Finalist: May 11th, 2026

City Council Approval of Contract: May 19th, 2026

Successful Respondent Begins Work: June 2026

QUESTION DEADLINE

April 3rd, 2026

Issuing Agency

City Of Walnut Creek

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

A public agency in California is seeking a recreation management software system with mobile-optimized online registration capabilities. The system will support various programs managed by Arts + Recreation, including program and class reservations, facility reservations for fields, gyms, community centers, and picnic areas, as well as membership management, league scheduling, aquatics management, point of sale, picnic reservations, and senior programs.

The platform should provide integrated payment processing, customized reporting, and encompass professional services such as user training and implementation support. This information is preliminary; the main RFP document is not available.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.