Public Records Request Management Solution
Overview
Fit Score
Settle Intelligence
Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.
SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
RFP Posted to PlanetBids: March 20th, 2026
Question Submittal through PlanetBids: March 25th, 2026
Response to Questions Released: April 1st, 2026
RFP Response and Proposal Due: April 10th, 2026
Presentations/Interviews: May 4th-8th, 2026
Selection of Consultant: May 4th-8th, 2026
Agreement Development: May 2026
Contract Inception: July 1st, 2026
QUESTION DEADLINE
Issuing Agency
City Of Chula Vista
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The City is seeking a vendor to provide and implement a public records request management software solution. The goal is to streamline the entire lifecycle of public records requests, from intake through tracking, processing, redaction, and fulfillment, thereby enhancing organizational transparency and reducing administrative workload.
The chosen solution must centralize and automate the workflow for public records requests, ensure compliance with statutory deadlines and retention requirements, and provide a public-facing portal for the submission and tracking of requests. The platform should support robust reporting and analytics, offer a user-friendly and intuitive experience for both the public and City staff, and feature a mobile-friendly design accessible through the agency’s website.
This contract will be for a one-year term, and all questions related to the RFP must be submitted by March 25, 2026.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.