Property Tax Bill Printing and Mailing Services

Billings are twice per year, to be completed from start to finish during the months of November and June.

Printing proofs to be provided to the city within one week of the data upload.

Test bills to be provided to the city within two weeks of the data upload.

Mailing to be completed before month's end.

The government authority in Pontiac, Michigan is seeking a vendor to provide property tax bill printing and mailing services. These services include the secure processing of billing data, high-quality printing of tax bills and notices, and efficient assembly and mailing. The selected vendor must accommodate peak seasonal volumes, typically processing roughly 20,000 bills per season.

Bills will be supplied as large PDF files via secure FTP, with both English and Spanish versions included. Each bill requires two-sided printing with a perforated tear-off stub; the reverse side features a monochrome text template identical across all bills, while the front uses a multi-color template with unique black text for each bill. The vendor must deliver printing proofs to the city within one week of receiving the data upload to ensure timely distribution.

The scope also includes handling high-volume mailings and maintaining strict security protocols in data management and processing. The vendor’s ability to manage multi-language layouts and meet quick turnaround times is essential for successful fulfillment.