Professional Event Management Products Solution

Overview

Software, Web & Mobile Development

Everett, Massachusetts, United StatesPosted 2 months agoDeadline: March 19th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking a vendor to provide an integrated event management platform and services for in-person, virtual, and hybrid events, featuring multi-language support, analytics, engagement tools, and mobile applications.

KEY REQUIREMENTS

Service provider must own the proposed software solution
Service provider must provide the on-site equipment for check-ins and badge printing
Comply with Commonwealth’s Enterprise Security Policies and Standards
Comply with Accessibility Standards of Section 508 Amendment to the Rehabilitation Act of 1973
Comply with the Digital Accessibility Standards as defined in the Enterprise Digital Accessibility Policy
Provide a Disaster Recovery Plan and ensure that the Eligible Entity’s recovery time objective (“RTO”) of twenty-four hours is met
Provide a SLA that contains a specified guaranteed uptime percentage of at least 99.0%
Provide reports on a schedule specified in the EOE Order to the Eligible Entity in a format as specified in the EOE Order agreed to by both the Contractor and the Eligible Entity

BUDGET

Estimate

$30,000 – $55,000

CONTRACT DURATION

12 months

TIMELINE

RFQ Posted: February 25th, 2026

Bidder Questions Due: March 4th, 2026

EOE Responses to Questions Posted: March 9th, 2026

RFQ Response Due: March 19th, 2026

Estimated Contract Start Date: May 15th, 2026

QUESTION DEADLINE

March 4th, 2026

Issuing Agency

Executive Office of Education

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The organization seeks a vendor to deliver a comprehensive event management products solution, encompassing both a technology platform and associated professional services to facilitate the planning, execution, and management of events. These events may be in-person, virtual, or hybrid, involving a mix of external participants, internal staff, speakers, sponsors, and partners. The platform must provide robust end-to-end event lifecycle capabilities that streamline administrative tasks and improve event outcomes.

Key requirements include support for pre-event configuration and planning, real-time on-site event operations, and detailed post-event reporting and analysis. The solution should be multi-lingual, accommodating audiences in English, Spanish, Portuguese, among others, and allow for multiple registration types with differentiated pricing for attendees, speakers, sponsors, and staff. Customizable event-specific registration websites and links are required.

A mobile application must be included to support attendee engagement and real-time operations. Features should include in-app messaging, real-time updates and push notifications, access to session materials and downloadable content, discussion forums, engagement tools, and gamification elements such as networking features and participation incentives. Comprehensive analytics and reporting capabilities are essential, including real-time dashboards, ROI reporting on attendee engagement and sponsor value, and customizable report generation.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.