Printing, Design, Mailing, Postage, and Related Services

Overview

Events, Printing & Promotional Goods

Milpitas, California, United StatesPosted 15 days agoDeadline: May 28th, 2026

Fit Score

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SUMMARY

Milpitas, California seeks a vendor for large-scale printing, design, mailing, and postage services for a variety of official City communications and materials.

KEY REQUIREMENTS

Must be registered with the Department of Industrial Relations for public work
Must maintain an active registration with the California Secretary of State
Must hold a City of Milpitas business license
Must provide insurance coverage including commercial general liability, automobile liability, and workers' compensation
Must be an authorized distributor for the products offered or provide documentation from an authorized distributor
Must ensure at least 30% post-consumer recycled materials are used in printed materials when available
Must have an Application Programming Interface with Invoice Cloud for utility billing services

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

Release Date: April 22nd, 2026

Question Submission Deadline: May 7th, 2026

Response Deadline: May 28th, 2026

QUESTION DEADLINE

May 7th, 2026

Issuing Agency

City Of Milpitas

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DESCRIPTION

The government authority in Milpitas, California is seeking a vendor to provide comprehensive printing, design, mailing, postage, and related services. This includes production and distribution of newsletters/notices (32,000), activity guides (35,000), banners (1,500), flyers/door hangers (26,000), brochures (4,000), and business cards (30,000) for city employees and officials, all featuring official City branding and messaging.

Additional requirements include printing of official City forms such as permit applications, complaint forms, public health records, and internal reports; specialized stationery and letterheads; creation of promotional print materials; utility bill printing; and supplementary mailing, postage, and design services as needed. These materials are intended to communicate important updates, events, safety tips, community programs, public health notices, and key information to residents. Interested vendors must submit all questions by May 7, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.