Printing and Direct Mailing Services

Dinwiddie, Virginia seeks a provider for printing newsletters and ambulance aid program materials, as well as direct mailing and postal preparation services.

Submit quotations via the County's website
Provide a hard copy proof for the first newsletter run
Deliver at least 200 copies of the newsletter to Marie Grant at 14010 Boydton Plank Road, Dinwiddie, VA 23841 or PO Drawer 70, Dinwiddie, VA 23841
Provide a hard copy of the attached sample newsletter to the County by the quote deadline for quality proof
Deliver at least 200 copies of the Ambulance Aid Program information to Brooke Bonafede at 13850 Courthouse Road, Dinwiddie, VA 23841 or PO Drawer 70, Dinwiddie, VA 23841
Mailings must be sent via EDDM addressed to "Postal Customer"
Bundle mailings in carrier groups of 50 with facing slips
Sort, tray, and deliver mailings to the Post Office
Mail to all residential addresses in the specified zip codes/routes
Verify and update postage estimates before each mailing and notify the County of changes
Postage prices must reflect EMMD or the lowest possible bulk rate
Quotations must be tax-exempt from federal, state, or local taxes
Quotations must include unit price, total price, and grand total
Prices must cover all costs including materials, labor, equipment, travel, mileage, shipping, delivery, insurance, permits, and overhead
Contractor must have an active registration with the Virginia State Corporation Commission, if required
Contractor must obtain and maintain a Dinwiddie County Business License, if required
Contractor must not knowingly employ unauthorized alien workers
Contractor must not use forced or indentured child labor
Contractor must provide a drug-free workplace
Contractor must be authorized to transact business in the Commonwealth of Virginia
Contractor must maintain Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit) insurance
Contractor must not be currently debarred from submitting proposals or bids
Contractor must provide a complete and accurate IRS Form W-9
Provide three references for similar work completed within a minimum of two years

RFQ Issue Date: March 12th, 2026

Questions Deadline: March 25th, 2026

Quotes Due Date/Time: March 30th, 2026 at 2 p.m. EST

Vendor Hard Copy Sample Newsletter Due: March 30th, 2026

Newsletter Mailing Deadline: No later than May 1st and November 1st

Ambulance Aid Mailing Deadline: No later than November 1st

County of Dinwiddie, Virginia

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The government authority located in Dinwiddie, Virginia is seeking a vendor to provide comprehensive printing and direct mailing services. The scope of work includes printing newsletters and information related to the ambulance aid program.

The selected vendor will be responsible for addressing and preparing mailings as directed by the agency. Deliverables include sorting, traying, and delivering prepared mail to the post office for distribution to postal customers.

Printing and Direct Mailing Services

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