Printer Copier Machines, Printing Services, and Staff Augmentation

Overview

Financial, Legal, HR & Staffing

Alexandria, Virginia, United StatesPosted 15 days agoDeadline: April 29th, 2026

Fit Score

Settle Intelligence

Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

SUMMARY

Alexandria, Virginia requests proposals for printer/copier machines, printing services, and staff augmentation to support schools and central office operations for one year.

KEY REQUIREMENTS

Must have a current active contract with cooperative language for the services requested
Must offer a vehicle for mail courier services
Must have been in business for more than 5 years
Must have provided copiers to at least 3 school districts or agencies with a fleet of more than 50 copiers at 15 different locations within the last 5 years
Must demonstrate a credible track record and sufficient subject matter competence in K-12 education
Must possess the operational capacity and personnel necessary to support a multi-site school division environment
Must be a registered vendor with eVA
Must be authorized to transact business in the Commonwealth of Virginia
Must conduct background checks on potential candidates or proposed staff in accordance with ACPS hiring policies

BUDGET

Estimate

$150,000 – $500,000

TIMELINE

Issue Request for Quote: April 22nd, 2026

Quotes due by: April 29th, 2026

Award Recommendation and Contract to follow: May 4th, 2026 – May 8th, 2026

Installation of new copiers at all sites: After July 1st, 2026

Issuing Agency

Alexandria City Public Schools

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority in Alexandria, Virginia seeks a vendor to supply printer copier machines, printing services, and staff augmentation in support of division-wide operational needs. The scope includes providing copier machines for all ACPS locations, encompassing 18 schools and a central office, as well as delivering requested printing services.

Staff augmentation requirements involve deploying personnel for mail courier services to handle daily deliveries among school locations using a supplied vehicle. Three additional staff members are needed at the central office and the high school to provide daily operational support.

Vendors should identify the proposed machine brand, specify machine speed and associated costs, and detail maintenance plans and their costs. The proposal should also include costs of replacement ink, toner, staples, service calls, training staff on equipment use, standard troubleshooting, and moving copiers between locations as needed. "Follow me printing" or equivalent network printing services enabling staff to print from any location via fob access are also required. The contract period will span one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.