Planned Events AV Production Services

Overview

Media, Creative Design & AV Production

Fort Collins, Colorado, United StatesPosted 2 months agoDeadline: March 27th, 2026

Fit Score

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SUMMARY

The organization seeks a provider for AV production services supporting Parks and Recreation events, including equipment, labor, and on-site coordination.

KEY REQUIREMENTS

BUDGET

Estimate

$50,000 – $200,000

CONTRACT DURATION

12 months

TIMELINE

RFP issuance: March 6th, 2026

Question deadline: March 13th, 2026

Final Addendum Issued: March 18th, 2026

Proposal due date: March 27th, 2026

Interviews (tentative): Week of April 13th, 2026

Award of Contract (tentative): April 24th, 2026

Potential Events to Support:

Independence Day Community Celebration: Saturday, July 4th

Kids in the Park: Friday, July 31st

Downtown Holiday Lighting Ceremony: Friday, November 6th

QUESTION DEADLINE

March 13th, 2026

Issuing Agency

City of Fort Collins

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The selected vendor will deliver AV production services in support of Parks and Recreation special events. Core responsibilities include audio production, event lighting, staging, video equipment, technical labor, and supplying all related gear. Vendors are expected to conduct on-site walkthroughs to review event logistics and requirements, and must provide detailed quotes itemizing equipment, labor, and all associated costs.

Successful bidders must demonstrate their capability to support bands and performers with varying instrumentation and group sizes, execute seamless transitions between performance sets, and source, deliver, and return additional equipment as needed. Coordination with entertainment providers, musicians, and artists for equipment setup, stage plots, and sound adjustments is required. All tasks such as load-in, setup, tear-down, and load-out must be managed efficiently. Vendors should be prepared to provide MC support when requested and ensure the installation of necessary safety equipment for each event. Final service agreements, including event timelines, must be confirmed in advance.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.