Permit Mail Services

Overview

Transportation, Fleet & Logistics

Austin, Texas, United StatesPosted 6 days agoDeadline: May 15th, 2026

Fit Score

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SUMMARY

RFP for a contractor to process and deliver up to 15,000 pieces of permit mail daily for a government authority in Austin, Texas.

KEY REQUIREMENTS

Must have been regularly engaged in the business of providing permit mail services in and around Austin, Texas and surrounding cities for at least three years
Must be a Certified USPS Permit/Presort Bureau
Must be USPS CASS and MASS certified
Must be able to process and mail up to 15,000 envelopes daily
Must provide an established plan for securely transporting, managing, or storing mail containing Personally Identifiable Information
Must provide a minimum of three verifiable references for current or previous contracts of the same size and for similar or same services within the last three years
Personnel assigned to perform services must have at least two years of relevant experience
All personnel assigned to perform services must be at least 18 years of age
Must maintain required insurance coverage including Workers' Compensation, Commercial General Liability, Commercial Automobile Liability, Professional Liability, and Umbrella Liability

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

12 months

TIMELINE

IFB Date Posted to ESBD: May 1st, 2026

Questions or Clarifications Submission Deadline: May 6th, 2026, 5:00 PM

Responses to Questions or Clarifications - Addendum posted on the ESBD: May 11th, 2026

Response Deadline: May 15th, 2026, 10:30 AM

Anticipated Contract Start Date: Upon Award

QUESTION DEADLINE

May 6th, 2026

Issuing Agency

Texas Health And Human Services Commission

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DESCRIPTION

A government authority in Austin, Texas is seeking a vendor to provide comprehensive permit mail services. The selected contractor must have the capability to process and prepare for mailing up to 15,000 envelopes daily, including letter-sized, booklet-sized, and flat-sized permit mail. All items must be delivered to the United States Postal Service for same-day processing to ensure timely distribution.

The contract period is set for one year. Interested vendors must submit all questions regarding the RFP by May 6, 2026. The authority expects efficient handling of high-volume permit mail and adherence to mailing standards.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.