Payroll and Human Resources Information System

Overview

Financial, Legal, HR & Staffing

Seneca, South Carolina, United StatesPosted 22 days agoDeadline: May 12th, 2026

Fit Score

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SUMMARY

The city requests proposals for a payroll and HR information system with integrated payroll, time tracking, compliance, and employee self-service, plus seamless financial system integration.

KEY REQUIREMENTS

Must provide a comprehensive, fully integrated Payroll and Human Resources Information System
Must integrate with the City's existing Incode financial system
Must be WCAG 2.1 Level AA compliant
Must provide current SOC 1 Type II and SOC 2 Type II reports or equivalent independent audit
Must maintain cybersecurity/data breach liability insurance with minimum coverage of $5,000,000 per occurrence
Must have demonstrated experience implementing HRIS/payroll solutions for municipalities or public sector organizations
Must provide references from at least three clients of similar size and complexity
Must submit a signed copy of pages 1-2 with the bid
Must hold bid open for a minimum of thirty calendar days after the opening date

BUDGET

Estimate

$100,000 – $500,000

TIMELINE

RFP Issued: April 15th, 2026

Vendor Questions Due: April 28th, 2026

Proposals Due: May 12th, 2026

QUESTION DEADLINE

April 28th, 2026

Issuing Agency

City Of Seneca

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DESCRIPTION

The city is seeking a vendor to provide a comprehensive payroll and human resources information system. The proposed solution must support weekly payroll processing and handle multiple pay groups, configurable pay rules, and various overtime calculations. It should cover tax calculations, filings, and ensure compliance with both federal and state regulations.

The system should support multiple departments and pay groups with time and attendance tracking, offering web-based, mobile, and possibly biometric time tracking options. Scheduling, leave management, and overtime calculation capabilities are required. Human resources management features must include electronic personnel records management and robust onboarding and offboarding workflows. Employee self-service functions should enable staff to submit and approve time-off requests and update personal information.

The solution must be capable of producing IRS and state tax reports, ensuring ACA compliance, and integrating seamlessly with the city’s existing financial system (Encode), specifically including general ledger export functionality. Vendors should clearly articulate their integration methods (API, file-based, real-time, or batch processing) and any associated additional costs with these integrations.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.