Organizational File System Assessment and Restructuring Services

Overview

Management Consulting & Admin Support

Poughkeepsie, New York, United StatesPosted about 1 month agoDeadline: April 20th, 2026

Fit Score

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SUMMARY

The government in Poughkeepsie, New York seeks a qualified vendor for assessment and restructuring of its organizational digital file system, including taxonomy development, system implementation, documentation, and staff training.

KEY REQUIREMENTS

Experience with digital file organization or document management
Experience with Microsoft 365, SharePoint, or network drives
Familiarity with compliance-driven environments
Ability to provide training and written documentation
Must provide hourly rate(s), estimated total project hours, and a firm Not-to-Exceed amount
Must include organizational overview and relevant experience
Must include description of proposed approach
Must include proposed timeline
Must include three professional references

BUDGET

Verified

$2,500 – $5,000

CONTRACT DURATION

7 months

TIMELINE

Issue Date: March 20th, 2026

Proposal Submission Deadline: April 20th, 2026

Anticipated Award Date: April 30th, 2026

Project Period: May 2026 through December 2026

Issuing Agency

Dutchess County Workforce Investment Board

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority located in Poughkeepsie, New York is seeking a vendor to provide comprehensive organizational file system assessment and restructuring services. The scope includes assessing existing digital drives and storage systems, evaluating redundancies, inconsistencies, and reviewing user access permissions.

Vendors are expected to design a streamlined and compliant file management structure. This will involve developing a unified folder taxonomy tailored to agency operations, establishing clear naming conventions, recommending version control practices, and creating an archive and retention structure consistent with federal and state regulations.

The selected provider will also implement the revised system by consolidating and reorganizing files, removing duplicates when necessary, and configuring appropriate permissions. In addition, the vendor must develop a detailed File Governance Guide, provide thorough written procedures, and conduct at least one staff training session to ensure a sustainable and efficient digital file management system.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.