Offset and Digital Printing Services

Overview

Events, Printing & Promotional Goods

Phoenix, Arizona, United StatesPosted 2 months agoDeadline: April 6th, 2026

Fit Score

Settle Intelligence

Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

SUMMARY

Phoenix, Arizona is seeking high-volume offset and digital printing services with flexible stock options, color processing, and binding alternatives for its government printing program.

KEY REQUIREMENTS

Submit pricing in the Excel document and $1.00 in the Line Item in the Items (F) tab in APP for both original and Best and Final Offers
Acknowledge new rounds and upload updated 'Offer and Acceptance Form' with signature and date for BAFO
Submit a completed Arizona Baseline Infrastructure Security Controls Pre-Requisite (35 questions) assessment spreadsheet (Attachment 12)
If awarded, undergo and successfully complete an AZRAMP assessment within 45 days of award, completing the appropriate control sheet (Level 2 for Public State Data, Level 3 for Confidential State Data)
If using a Cloud Service Provider (CSP), notify the AZDOHS GRC team of the CSP being used to handle State Data
Provide requested documentation including System Security Plan (SSP) and Written Information Security Program (WISP)
Register with StateRAMP within 45 days of notification and obtain StateRAMP Authorization within one year, if the StateRAMP requirement becomes official
Submit the 'Offer and Acceptance form' with a signature by an authorized person
Clearly identify any deviations from specifications or technical requirements in writing
Provide evidence of insurance availability, in place, or bonding capacity as required by the 'Letter of Insurability'
If withholding confidential insurance policy compliance information, claim it as such and provide substantiated justification
Clearly list any proposed subcontractors and their responsibilities
Disclose any debarment, suspension, or lawful preclusion from public procurement activity
Submit the offer electronically through the State's eProcurement system before the 'Bid Opening Date'
Acknowledge every Solicitation Amendment issued
Indicate confidential information on the 'Designation of Confidential Information' attachment and upload separately following naming conventions
Use the required form and format for Attachments
Maintain all applicable federal and state required licenses and permits
Have three or more years of experience in printing operations of comparable size and complexity
Provide and maintain all necessary equipment, software, and staff
Provide graphic design capability
Develop an operational plan for continued printing in the event of increased volume or primary printing device failure
Develop a Disaster Recovery Plan and coordinate with the designated agency representative for review and approval
Be responsible for any overrun printing costs per industry standard
Provide pricing including delivery F.O.B. Destination
For online orders, provide a web-based system for ordering, tracking, and printing reports with security procedures for data
Store and maintain all data in data centers in the United States
Provide a local warehouse, preferably within a ten-mile radius of 100 N 15th Avenue, Phoenix, AZ 85007
Be responsible for all State-owned property stored at the Contractor's facility until delivery
Provide a 24/7 secure storage area within the local warehouse for sensitive materials with security perimeters and access logs
Provide an inventory control and management system
Provide Pick & Pack services and ensure timely delivery with packing labels and slips
Coordinate transition of State-owned property with the predecessor and utilize a bonded carrier for moving inventory in secure warehouse areas
Do not subcontract without prior written consent and have a formal Business Continuity/Contingency Plan
Provide camera-ready formatting requirements within 10 days of award
Demonstrate sufficient capacity to handle 58+ unique zones concurrently
Maintain access to a sister facility or backup plant for emergency scenarios
Utilize digital printing technology and maintain a website with product specifications, service options, coverage map, contact information, and a user guide
Have toll-free telephone numbers for purchasing entities
Provide dedicated Account Manager(s) with relevant experience
Provide adequate Customer Service Representatives
Address all inquiries within 24 hours of receipt
Develop and distribute an annual customer satisfaction survey to Eligible Agencies
Ensure all pricing is all-inclusive, covering ancillary fees and costs
Comply with NIST Low Impact security controls for Public State Data
Establish and maintain procedures and controls for protecting State's proprietary and sensitive Data
Notify State immediately (within 24 hours) of any unauthorized access or inappropriate disclosures of Data
Do not release State Data to unauthorized parties or respond to third-party requests without State's direction
Employ protections for Personally Identifiable Information (PII)
Comply with HIPAA for Protected Health Information (PHI) and electronic PHI (ePHI) if applicable
Prohibited from using State of Arizona Materials or Data in generative AI queries or for building/training proprietary generative AI programs unless explicitly approved
Disclose utilization of generative AI before producing State-owned works or integrating into Materials/Services
Perform due diligence to ensure proper licensure of model training data for generative AI services
IT personnel must undergo security clearance and background checks, including fingerprinting, if applicable
Employ appropriate system management, fraud prevention, and encryption for State's proprietary Data or confidential information
Ensure personnel comply with State policies for Data access, privacy, and security, using minimum access levels
Ensure hardware, software, Data, and information provided by State is used only for carrying out the Work
Submit system logs from the Cloud system to the State of Arizona security team if requested
Employ a government-rated Cloud compartment to better protect sensitive or regulated State Data
Comply with all applicable State and Federal laws and regulations, including immigration laws and the TikTok prohibition
Offshore performance of work involving Data is prohibited
Certify not engaged in a boycott of Israel and will refrain from such boycott
Comply with A.R.S. § 35-394 regarding the forced labor of ethnic Uyghurs
Warrant that Materials supplied are of specified quality for one year after acceptance
Warrant that Materials and Services conform to contract requirements for one year after acceptance
Warrant that personnel perform duties professionally and maintain relevant certifications
Warrant that Materials and Services do not infringe intellectual property rights
Maintain all required licenses and permits
Ensure operational continuity
Have a plan for continuing performance during a declared public health emergency
Not engage in lobbying activities using monies awarded under the Contract
Warrant that Materials and Services will not require use of 'covered telecommunications equipment or Services'
Warrant not to be on U.S. government's Denied Parties List or similar restricted party lists

BUDGET

Estimate

$5,000,000 – $25,000,000

CONTRACT DURATION

60 months

Issuing Agency

Arizona Department of Administration State Procurement Office

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority in Phoenix, Arizona seeks a vendor to deliver comprehensive offset and digital printing services under its Full Service Printing Program. Printing operations must include high-volume, open web (coldest) processing with the capability to handle up to 2.5 million units per run. Vendors must offer flexible substrate options, including white directory or white newsprint (standard: 30lb, 70 Brite), and provide pricing for multiple cover stocks and perforated card stock/postcards upon request.

Cover and introductory pages are to be printed using a 4-color process, while internal pages will utilize black ink. Saddle stitching is preferred for binding; however, bidders should present cost-effective alternatives when the page count exceeds the stitching capacity. The selected vendor will be expected to ensure high quality and timely delivery for large-scale printed materials, accommodating various stock and finishing requirements as specified.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.